For a healthy, productive and serene work routine, cleaning the office is a very important aspect, never to be neglected.

Working in a clean and organised office is not only a basic rule for safety at work, but also improves productivity, reduces health problems and improves mood.

In addition to giving an unprofessional impression and becoming a bad business card, a messy office can also distract people and decrease their motivation.

In Italy, INAIL periodically collects interesting data on perception of health and safety at work , but there are also numerous studies that identify offices as particularly prone to the proliferation of bacteria and viruses .


Some examples?

  • Dirty surfaces cause 60% of the most common diseases.
  • The computer keyboard houses approximately 3,000 bacteria per square centimeter , while those on the mouse are more or less 1,600.
  • A typical office desk is home to more than 10 million bacteria, which is about 100 times more germs than the kitchen table and 400 times more than the toilet seat.

But don’t panic! With some daily care, you can restore the hygiene of your office and go back to work in a pleasant and healthy environment.

In this article we will learn more about the 10 golden rules for keeping the office clean and healthy every day.

10 golden rules for cleaning the office (checklist to print)

Whether you spend your working days in smart working or in a classic workstation in the office, maintain a routine of thorough cleaning is essential for your health and that of the people who work with you.

Offices are a true paradise for germs and bacteria. Regularly cleaning and disinfecting your desk will help you avoid health problems but also stay focused.

This is why we at Jopla have decided to put on paper the 10 golden rules to clean the office flawlessly and ensure its healthiness.

1. Remove the clutter from your desk

Free up space on your desk by eliminating and recycling items you don’t need, or place them in bins and drawers. Keep your cables tidy by keeping them coiled and organized with desk cable bins.

2. Eliminate the dust

Wipe dust off common areas with a damp cloth or paper towel. With a small compressed air vacuum you can remove dust from hard-to-reach places such as the cracks between the keys on the keyboard. Don’t forget the lamps and fan blades. If there are air conditioners in the office, be sure to clean the filters regularly.

3. Clean the windows

Spray glass cleaner on a towel and remove stains from glass . Being able to look out the window and look through clean glass is much more restful for the eyes!

4. Disinfect surfaces

Disinfect all hard surfaces with a sanitizing spray and a clean cloth. Pay particular attention to areas where more germs accumulate such as vending machines, microwaves, the refrigerator handle or the buttons of the water and coffee dispensers.

5. Eliminate the cobwebs

Remove cobwebs from ceilings with a cloth attached to a broom handle, so you can reach even the most complicated corners of the office.

6. Empty the refrigerator

When you work in the office with several people, the common refrigerator is one of the areas where the most dirt accumulates, especially due to the bad habit of leaving food there for a long time. Throw out food that has gone bad and drinks that have been open for too long.
And, while you’re at it, think about establishing common rules for the use of the refrigerator. For example, set specific days of the month when the refrigerator will be emptied regardless of its contents, so people will be more careful not to let the food inside it run out.

7. Clean the dishes

Clean cups, plates and appliances with warm soapy water. Also remember to carefully organise the lockers where cups and dishes are stored.

8. Clean the toilets

Always keep clean the bathroom and fill the dispensers with soap and toilet paper. Also clean the mirror and disinfect all hard surfaces.

9. Empty the garbage and recycled baskets

Properly dispose of garbage and recyclable materials . Organic garbage should be eliminated daily, while for other types of solid and recyclable waste you can set fixed days of the week, also based on the regulations of your municipality of residence.

10. Dust the furniture and sweep the floors

Don’t forget to remove dirt and dust from floors and furniture . Remember that sofa cushions must also be vacuumed frequently and that a lot of dust accumulates on the surfaces of the furniture (as well as under them).

These 10 office cleaning rules will help you keep your work spaces tidy and healthy.

You may be thinking now: this is a lot of work! And actually it is very likely that your work commitments will not allow you to spend a lot of time cleaning the office.

For this reason, we recommend that you take a look at the service offers cleaning on Jopla : you can find numerous professionals in your area who will take care of sanitising your office regularly, efficiently and within your budget. So you can enjoy an always clean office and concentrate more productivity on your work routine!

Alice is a copywriter specialising in inclusive language, with a long experience in writing web content in the travel and tech industries. Since 2015 she has been actively collaborating with the WordPress open-source community. She has been living in Barcelona since 2012.